Live Events Planner

NOTE: You do NOT have to live in Miami to join the team.

This is a contractor position and you'll be working from your own home, as well as on site for certain events.

Reports to:

Client Experience Team Leader

Goal:

Manage the delivery of all items for all phases of our live in-person and virtual events. Lead events team and coordinate with cross functional teams and event facilitator before, during and after to ensure our events run smoothly, efficiently, and profitably.

Objectives:
  • Create raving fans through providing exceptional, transformational live event experiences
  • Strengthen the positive reputation of Christian, Future Force and our live events
  • Increase sales at live events by having things run smoothly and efficiently
  • Continually improve systems and processes for events
Preferred Qualifications include:
  • Experience with successfully managing all aspects of live in-person and virtual events
  • Excellent project manager, delivers on time and on budget
  • Experience with leading cross functional teams to achieve shared goals
  • You've successfully planned, produced and managed multi-day, live in-person and virtual events of over 200 participants
You’re the right person for us if you:
  • Love the impact and transformation that are created through live and virtual events
  • You have a “can do” attitude and can adapt on the fly to meet the changing needs of the event
  • Enjoy the fast paced, exciting nature of live events
  • Love organizing and planning events from start to finish
  • Create clarity and systems as a big part of who you are
  • Emotional maturity, with oodles of empathy and patience
  • Excellent self-leadership and discernment
  • Process and “get it” quickly, can take quick and decisive action in high pressure situations
  • PR perceptiveness
  • Clear, professional, inspiring communication
  • Tech-savvy individual with the ability to work from home office as well as on site for in person live events
  • A keen eye for detail and keeping things on track
  • Ability to resolve and de-escalate issues and challenges
  • Sales experience (to recognize opportunities)
  • Others are naturally drawn to you, you can inspire and lead a team with humor, compassion and clarity
  • Travel and meeting new people is fun and exciting for you
  • Feel comfortable and confident interacting with VIP speakers and guests
  • Have an innate understanding of what exceptional looks and feels like
  • Want to make a difference in the world, love coaching and healing
Responsibilities:
In this role your main duties will be:
  • Plan all events and lead the live events team before, during and after in person and virtual events
  • Manage delivery of all event needs
  • Collaborate with marketing team, event facilitator, leadership team on planning, outcomes and syntax for events
  • Collaborate with the larger cross functional team to get event creatives and assets done (Marketing, Client Experience, Tech)
  • Work with and negotiate venue search to narrow the search for future event venues
  • Collaborates with hotel sales representative to establish a viable contract for event space and sleeping rooms
  • Collaborate with hotel event/banquet manager for details on event room set up and schedule, and any F&B needs before event and on site
  • Negotiate effectively with all vendors for event needs
  • Supervise and direct the A/V team during events, where needed
  • Work closely with the event facilitator during events as needs and schedule may shift and change to best deliver the intended outcomes to participants
  • Manage and track event equipment and inventory needs
  • Report on event planning, progress, and goals

**How To Apply…**

Shoot a video and tell us…

1) Why you want to be a part of our team.

2) Why you think you'd be great for this position.

3) Your favorite job you've ever had and what you loved about it.

4) Your least favorite job you've ever had and what you didn't like about it.

5) Any specific training or skill sets you have that you think would be extra valuable in this position (Infusionsoft, FSTS, other)

Please keep this video to under 3 minutes, post it to YouTube and send the link to:

kimw@coacheswithclients.com along with a 1-page informal resume/work history.

Place the name of the position you are applying for in the subject line as it applies.

*Please do not mark your video as “Private” as we will not be able to see it.

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